San Miguel Educational Fund Board Meetings

PREVIOUS SMEF MEETING AGENDAS:

San Miguel Educational Fund
Board of Directors-Regular Monthly Meeting
Wednesday, September 17, 2014 4:00 pm
Telluride Fire Station

Agenda:
 
4:00 – CALL TO ORDER
4:05 – August minutes approval
4:10 – Call to Action Petition: Consideration of Secretary’s findings and Attorneys recommendation re: Sufficiency of Directors removal Petition received August 19, 2014; Consideration if warranted of setting Special Election date and mailing of ballots.
 
4:30 – Budget presentation and discussion:
Consideration of possible Amendments to the 2014 budget.
6:00 – Public Input
 
6:30 – Staff/Committee emailed reports
6:50 – Old Business: The Ride discussion
 
7:15 –  New Business:
a)    Review of Committee suggestions for Bylaws Amendments and
Recommendation to Members for Adoption of Amendments.
b)    SMEF BOD job description

8
:00 – ADJOURN
 

San Miguel Educational Fund
Board of Directors-Regular Monthly Meeting
Tuesday, August 19, 2014 5:00 pm
Telluride Room, Wilkinson Library

Agenda:

1) 5:00 – CALL TO ORDER

2) 5:02 – Public Input

3) 5:20 – July minutes approval

4) 5:30 – Staff/Committee emailed reports

5) 6:00 – Old Business: a) The Ride Festival

6) 6:30 – New Business: a) SMEF BOD job description

7) 7:00 – ADJOURN

_____________________________

SMEF MEETING MINUTES:

San Miguel Educational Fund Board of Directors
Regular Meeting minutes: September 17, 2014 – Fire Station
* Subject to final board approval at next board meeting

Board members present: Ray, Mark, Robert, Joe, Dave @4:30, Jerry @4:45
Staff members present: Dina, Cara, Tanya
Number of public in attendance: 27
Number of public with comments: 14

4:05 – Meeting called to order by Ray
4:06 – Ray moves to approve August minutes, Joe seconds with correction by Mark on previous motion to place board job description on agenda.  Unanimous
4:08 – Call to Action petition. Steve Johnson presents his legal opinion of special recall election being invalid. Steve explains that bylaws require hand-written signatures and that there are two separate petitions. Mark states that there is only one petition and challenges hand-written petition vs. electronic signatures. Public input follows. Ray concludes based on KOTO attorney recommendation petition is invalid and no action is needed. No motion was made or seconded to call a special election.
4:45 – 2014 Budget presentation. Ray explains format.
5:03 – Tanya explains budget challenges from 2012-13. Public discussion on the 2014 budget. Tanya goes over 2014 amended budget point by point allowing public questions. Kathleen Erie makes suggestions for further budget revisions. BOD and Tanya agree to research. BOD agrees to approve revised budget after final changes in next few weeks either by unanimous vote or special meeting.
Mark Dollard suggests quarterly financial statements to be reviewed by board.
Allan Gerstle suggests all updated financials to be on website.
Janet Humphreys presents financial fall summary.
7:17 – Staff/Committee Reports
7:24 – Old Business: The Ride Festival discussion. Telluride Productions has applied for 2015 dates with KOTO having the liquor license.
7:35 – New Business: Mark moves to have 2014 SMEF board election ballots to ASAP to be counted by ASAP with oversight by Karen Patterson and Kai Schuler. Dave seconds. Dave suggests amendment: Ballots delivered to KOTO studios (as per bylaws) shall be kept in a locked box and delivered to ASAP on counting day on December 11th. Mark accepts amendment. Unanimous
Bylaws revisions was discussed and will be sent to board for approval.
SMEF BOD job description. Jerry suggests posting final job description on website. Dave and Jerry form a job description committee.
7:50 – ADJOURN

** next regular board meeting: November 19th @ WPL 5PM



San Miguel Educational Fund Board of Directors
Regular Meeting minutes: August 19, 2014 – WPL-Telluride Room

*Subject to final board approval at next board meeting

Board members present: Ray, Jerry, Ashley, Mark, Robert, Joe via phone, Dave @5:27 Staff members present: Dina, Corey, Ben, Caitlin Number of public in attendance: 28 Number of public with comments: 16

5:07 – Meeting called to order by Ray 5:02 – Public Input 5:50 – Ray addresses the floor 6:00 – Aura Jones presents board with Call to Action petition 6:05 – Ashley resigns from board effective after the meeting

6:24 – Approval of July minutes. Ashley moves to approve July minutes as written, Dave seconds. Unanimous

6:28 – Staff/Committee Reports: Dina, Dave and Tanya head financial discussion 6:45 – Mark offers to spearhead Halloween party in conjunction with the Moon Saloon.

6:55 – Old Business: The Ride Festival. Todd addresses his wishes to proceed with town officials along with committee before November 1, 2014.

Dave moves that we empower the existing Ride committee to explore with the appropriate Town officials and boards the change of applicant from KOTO to Telluride Productions for the Ride with the understanding that the resulting agreement with Telluride Productions maintain KOTO’s receipt of 100% of general admission beer. Mark seconds. Unanimous

Mark moves to appoint Kathleen Erie to open board seat. Motion fails for lack of second. Jerry moves to seek applications for open board seat, Dave seconds. Passes with one abstention.

Mark announces he will vacant his board seat and place it up for election.

7:51 – New Business: Mark moves to place board job description on next meeting under New Business, Ray seconds. Passes 5-1

7:55- Mark moves to adjourn meeting. Ashley seconds. Unanimous

7:56 – ADJOURN


San Miguel Educational Fund Board of Directors
Regular Meeting minutes: July 24, 2014 – WPL-Telluride Room

*Subject to final board approval at next board meeting

Board members present: Ray, Jerry, Ashley, Mark, Robert, Joe via phone, Dave @5:32
Staff members present: Dina, Corey
Public in attendance: Janet Humphreys, Kathleen Erie, Adam Mosier, James Loo, Todd Creel, Marta Tarbell

5:01 – Meeting called to order by Ray

5:02 – Public Input: Kathleen and Adam asks about The Ride simulcast. James reads personal comments dealing with simulcast. Janet questions past financial statements. Todd suggests collaborative effort to get artist agreements in the future.

5:35 – Staff/Committee Reports: Mark suggests walkie-talkies for simulcasts. Robert asks for final financials for The Ride beer booth. Jerry praises staff reports and amount of new music in the studio. Jerry asks about NPR representative. Jerry comments on sound quality. Dina will submit comparison financial report at August meeting.
Bylaws committee to meet in August.
Robert moves to appoint Karen Patterson (KP) as a committee of one to oversee the 2014 election process. Dave seconds. Unanimous

6:00 – Old Business:
a) Underwriting discussion. Jerry and Joe comments on underwriting.
b) Board minutes discussion – Jerry moves to change current minute’s procedure: email review of minutes to approve them for posting subject to final approval at the next regular meeting. *Posted minutes should have a line that says subject to final board approval at next board meeting. Dave seconds. Unanimous

6:30 – New Business: Robert suggests the 2015 budget include a THS senior scholarship grant.

6:35 – Dave moves to go into Executive Session in order to discuss The Ride contract. Joe seconds. Unanimous

7:45 – Dave moves to come out of Executive Session. Joe seconds. Unanimous

7:46- Dave moves to adjourn regular meeting. Joe seconds. Unanimous

7:47 – ADJOURN